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02 Oct

Foreign nationals can reside in Japan after obtaining a status of residence or visa. (There are 27 kinds of status of residence or visa, all in all.) Foreign nationals who obtained a status of residence can also engage in activities set forth in for each kind of status of residence accordingly. Therefore, if you want to work, you need to change your current status of residence from "Student" to "Engineer" or "Specialist in Humanities/International Services ", or any other status of residence that is eligible to work.

Immigration Procedures for Change of Status of Visa:

As a general rule, when applying for change of status of visa from [Student] to a working visa, the foreign applicant is required to visit the Regional Immigration Bureau or its branch office and carry out the application procedures by himself or herself. At that time, it is necessary to bring the following documents.

1.Required Documents

Immigration Procedures for Change of Status of Visa:

(a)Personal Documents

・Passport ( or travel documents) or Resident Card.

It is important that your passport validity has not expired. The same applies to your alien registration card if you presented it, instead of a resident card.

・Permission to Change Status of Residence Application

The application forms are different and depend upon the status of residence. Use the form corresponding with the activity involved such as below N(「Researcher」・「Engineer」・「Specialist in Humanities/International Services」・「Skilled labor」・「Designated Activities(イ・ロ)」)、M(「Investor・Business Manager」)、I(「Missionary」・「Professor」)、U(Others). The application form can be obtained from the immigration or can be downloaded from the Ministry of Justice website as follows: http://www.moj.go.jp/tetsuduki_shutsunyukoku.html You can also use a copy of the form.

An identification (ID photograph is required so attached a 3cm x 4cm size ID photo on the application.

・Reason for Application

Even though it is not something that you should submit without fail, writing and explaining the reasons leading to your search for a job and the relevance of the field you majored when you enrolled in the university to the job role and description becomes a reference for job screening. There is no particular writing format decided for this.

(b)Documents from the Company

・Corporate Certificate of Registration

Obtain corporate certificate of registration from the employer company. One that is issued within 3 months prior to application is required.

・Copy of Employment Contract

This is a written agreement between the applicant and the company. A copy of appointment letter or notice of employment is also acceptable. The employment term and conditions should include items concerning employment period, work place, work details, work hours, salary and remuneration, benefits, retirement.

・Copy of the Financial Statement of the Hiring Company

The yearly financial statement is release once after the fiscal year. It is a documented profit-and-loss statement and balance sheet at the time of settlement of accounts of the company. Please obtain a copy of the most recent fiscal year. However, if the company has just been established, there is no documented financial statement yet so obtain a copy of the company business plan for the following year, instead.

・Copy of record of withholding slips of the employee's year's salary

This is a document submitted by the employing company to the tax office. A copy can be submitted but make sure it has the stamp of receipt by the tax office. In case the company is newly established, you can submit either a copy of written notice of open account with a payroll office or a copy income tax levy amount calculation for the most recent 3 month salary or retirement income. ・Company Profile

Submit a company brochure or pamphlet if available or a printed out copy of the company profile from the company homepage. One that includes the company name, address , contact telephone numbers, company history, capital, board of directors, organization, number of Japanese and foreigner employees, annual revenue, trade or business, ( major achievements with clients and partners ) and the like is desired.

・Statement of Reasons for Employment

Even though it is not something that you should submit without fail, writing and explaining the reasons leading to your search for a job and the relevance of the field you majored when you enrolled in the university to the job role and contents becomes a reference for job screening. There is no particular writing format decided for this.

Other than these, depending on individual circumstances, there are cases wherein you will be exempted from submitting the "corporate certificate of registration" , "financial statement" ,"record of tax withholding slips", "company profile" and there may be a case wherein you may be asked to submit "any other reference materials"

(c)Documents from the University・School ・Diploma or Certificate of Graduation (or Graduation Letter)

This is a certificate issued by the university where you graduated from. The original copy is always required. For vocational school students, you have to obtain a certificate of qualification. If you cannot obtain your diploma of certificate of graduation immediately from the school on time for application, submit a graduation letter, instead. When the diploma is released, you will need to submit this as additional. As for the period of application, new graduates from universities can be hired from April and therefore you can apply for a job 3 months before, that is, from January. For submittals written in a foreign language, you are required to attach the corresponding Japanese translations. Also, note that the documents that you will submit to the Immigration Office will not be returned so if you want the original copy returned to you, you must submit a certified copy or a transcript stating that the transcript is consistent with the original copy during the application. For the above case, please do not forget that you have to produce both the original and the certified copy or transcript.

2.Immigration Control:

Immigration control first checks the conditions and circumstances of your stay and activities in Japan whether they corresponds to your residence as [Engineer], [Specialties in Humanities and International Service] and others. Here are some points that will be examined.

Whether the applicant's education (major course, research description, etc.) and other backgrounds correspond to the technical skills and knowledge he possessed.

Whether the technical skills and knowledge possessed by the applicant can be utilized on the perspective of the job description.

Whether the applicant is treated and remunerated appropriately, and whether stability and continuity is expected from the company's scale and performance.

Furthermore, whether the opportunity to perform his job function actually exists.

The results of the review will not be released at the time of application and you will be notified by post mail at a later date.

3.Working Visa:

After clearing the above screening, the status of residence visa required for employment will be granted. Based from the provisions for fees related to immigration laws, payment of 4000 yen is required when you change the status of residence. (The payment is made by buying a 4000 yen revenue stamp and attaching it to the statement of payment form)

Source - Japan Study Support

25 Sep

Content of Examination:

In most entrance examinations of junior colleges, undergraduate courses, graduate schools, and vocational schools, special entrance examinations are held for foreign students. The evaluated selection criteria are as follows:

1.Examination for Japanese University Admission for International Students (EJU)

2.Japanese-Language Proficiency Test

3.English Examination

1. Examination for Japanese University Admission for International Students (EJU:

98% of national universities require applicants to take the EJU, while 61% of public universities require applicants to do so. Even 52% private universities require the results of the EJU. If you do not take the EJU, your range of universities you can choose from will be narrow. Therefore, it is in your best interests to try to take this test.

The EJU will be held twice a year, in June and in December, both in Japan and in some countries located in Asia.

EJU subjects and fees:

According to the requirements of the university they want to enter and the course of study they want to pursue, examinees select from the subject tests showed below.

1. Japanese as a foreign language: 125 minutes, score range of 0-450

2. Science (2 of the following subjects: Physics, Chemistry, and Biology):80 minutes, score range of 0-200, or Japan and the World: 80 minutes, score range of 0-200

3. Mathematics Course 1 for liberal arts faculties or Course 2 for faculties where a higher level of mathematics is required: 80 minutes, score range of 0-200

The examination fees of the EJU are as follows, but this may change without notice. In the case of taking the EJU in Japan, examination fee for one subject is 6,130 yen while taking two or three subjects costs 12,260 yen.These fees include sales tax, but do not include postage costs.

Designated subjects of the EJU:

Generally speaking, applicants applying for liberal arts faculties must take Japanese as a foreign language, Japan and the world, and Mathematics course 1. Similarly, applicants applying for science faculties must take Japanese as a foreign language, Mathematics course 2 and two subjects from Physics, Chemistry, and Biology. However, there are other combinations, which are described on this web site.

2.Japanese Language Proficiency Test>

Up until 2001, many universities and vocational schools required submission of a Level 1 or 2 score for the Japanese Language Proficiency Test (JLPT). However, from 2002 the Examination for Japanese University Admission for International Students (EJU) has been held, resulting in less schools using the JLPT as an admission examination. Nevertheless, some graduate schools and vocational schools still require submission of JLPT results. The JLPT is held twice a year, in July and in December. Applications are sold in major bookstores across Japan starting in late March for the first (July) exam, and in September for the second (December) exam. The application form costs 500 yen. The application fee is 5,500 yen, with submission deadlines of April 30 for the first exam (in July) and October 1 for the second exam (in December).

3.English Examination:

Some faculties do not require an English examination. There are two kinds of English examinations. The first kind of English examination is that the English examination carried out by universities for their own applicants. The other kind is the university asks applicants to send the result of a standard English examination, such as the following: TOEFL, TOEIC, IELTS, Cambridge ESOL

Source - Japan Study Support

19 Sep

Types of Schools in Japan for International Students.

You can choose to study at a Japanese language school, a vocational school, a junior college, an undergraduate course, a master's course or a doctoral course in Japan.

1.Japanese Language School.日本語学校。जापानी भाषा बिधालय

Japanese language schools are places where you can start learning Japanese from the beginner level. There are courses only for Japanese learning, as well as courses for students to go to higher stage of education, such as at vocational schools, colleges or undergraduate courses. In such preparatory courses, subjects other than Japanese, such as general subjects and science are taught. There are several courses available at each language school, so it is recommended to choose a course which serves your purpose for studying in Japan. A degree will not be awarded upon completion of a language school program. However, the certification of completion of the language school or Japanese language proficiency test results for the N1 or N2 levels will be helpful in your future for getting jobs and going on to other schools.

2. Vocational Schools.専門学校。व्यावसायिक विद्यालय

After graduating from senior high school, vocational school will be a good choice to learn the knowledge and techniques related to your future occupation. Completion of 12 years' school education is essential for applying. In most cases, graduation from vocational school is during two years. Classes start in April. 90% of courses in vocational schools grant students a qualification which is called "Senmonshi", which means "specialist". With this Senmonshi qualification, even people who had not completed an undergraduate course in their home country meet the requirements made by the Immigration Bureau for working in Japan. Major fields of vocational schools are: Medical, Industrial, Commercial business, Hygiene, Education, Social Welfare, Fashion, Home economics, Agriculture and Japanese Language.

3. Junior Colleges.短期大学。२ अथवा ३ बर्षे विश्वविघालय

The purpose of junior colleges is to conduct in-depth learning and research in specialized disciplines and to develop the abilities necessary for employment and daily life. The term of study is two or three years (In the field of Medical Techniques and Nursing, it takes three years to graduate) and graduates are awarded an associate degree. With the associate degree, even people who had not completed an undergraduate course meet the requirement made by the Immigration Bureau for working in Japan.

4. Undergraduate Courses. 大学生。ब्याचलर लेभल

The purpose of universities, as centers of advanced learning, is to provide students with wide-ranging knowledge and to provide in-depth teaching and research in specialized academic disciplines. The term of study is four years (six years for medicine, dentistry and veterinary medicine). Graduates are awarded a bachelor's degree. With a bachelor's degree, the requirement made by Immigration Bureau for working in Japan has also been fulfilled.

Traditionally, departments of Humanities, Education, Law, Economics, Engineering, Science, Medical, Agriculture, and Art have been established in Japanese universities. Sociology and Business departments are also traditionally available. On the other hand, departments with a name including the terms "international", "environment", "human" or "tourism" represent newly established programs.

5. Graduate Schools. 大学院。मास्टर्स लेभल

A university may also establish a graduate school offering master's courses (two-year standard term of study), doctoral courses (five-year standard term of study, and four years for medicine, dentistry and veterinary medicine), or professional degree courses (two-year standard term of study; however, depending on the field, in some cases courses can take between one to two years, or more than three years). Those who have completed the graduate course are awarded either a master's, doctoral, or professional degree. Please note that there are no master's courses in the departments of medicine, dentistry or veterinary medicine. Only doctoral courses are available, and the shortest period for graduation is four years. Applicants who completed 16 years' education can apply for master's courses while applicants who completed 18 years' education can apply for doctoral courses. In addition, it is recommended for applicants who do not meet these educational requirements to make inquiries as early as possible. This is because the screening process for those applying on the merits of their practical business experience takes a long time.

Foreigners in Japan with a master's degree or doctoral degree can work not only in Japanese companies, but do research work in Japanese universities as instructors or researchers as well.

6. Graduate School Research Students.博士。पि. एच. डी. 

There is an original research student system in Japanese graduate schools separate from master's or doctoral courses. Research students register at a graduate school, participate in lectures, accept instruction from professors and make use of university's facilities. However, these research students cannot receive a degree.

In most of the cases, the admission for research student is screening candidates by examining their academic records and other submitted documents. Furthermore, it is possible for applicants to use Method of Taking an entrance examination outside of Japan, and then obtain permission to come to Japan to study.. By taking an entrance examination outside of Japan, and then obtain permission to come to Japan to study., applicants could come to Japan as research student and learn both Japanese and knowledge of their major field, and then take the entrance examination of the master's or doctoral course. Qualified applicants applying for research student status should have completed an undergraduate course in their home country. Some private universities require that only applicants who have completed a graduate course have the qualification to apply as a research student. The period of a research student course is six months. The period can be extended if permission from an instructor is granted.

Source - Japan Study Support

18 Sep

जापानमा तपाईहरुले बिभिन्न समयमा जापानी भाषामा ईमेल लेख्नुपर्ने हुनसक्छ । जापानी भाषामा ईमेल लेख्दा थाहा पाउनुपर्ने कुराहरु यस प्रकार छ ।

१ . 宛名 (अतेना) - पाउने मान्छे

यस भागमा तल उल्लेखित निम्न कुराहरु लेख्नुपर्छ ।

Abc 株式会社 (खाबुसिकी खाइस्या) - कम्पनीको नाम

代表取締役(दाईह्योउतोरीसिमारीयाकु) - प्रतिनिधि निर्देशक

ラム様(रामुसामा) - प्रतिनिधि निर्देशकको नाम

२.挨拶(आइसाचु) - सम्बोधन

यस भागमा तल उदाहरण अनुसार सम्बोधन गर्नसक्नु हुनेछ ।


お世話になっております(ओसेवा नि नात्ते ओरीमास) - सधै सहयोग गर्दिनु भएकोमा धेरै धेरै धन्यवाद ।

先日は、ありがとうございました。(सेन्जुचुवा आरीगातोउ गोजाईमासिता) - हिजोको लागि धन्यवाद ।

३.名乗り(नानोरी) - आफ्नो बारेमा लेख्नु

यस भागमा आफ्नो कम्पनीको नाम , आफ्नो कम्पनीको पोष्ट अनि आफ्नो नाम लेख्नुहोला ।

जस्तै ....ラムと申します(रामुतोमोउसिमास) - म राम हुँ ।

४.要旨(योउसी) - मुख्य भाग

यस भागमा तपाईले सम्बोधन र आफ्नो बारेमा लेखेपछि ईमेलको मुख्य भाग लेख्न जरुरी छ । ईमेलको मुख्य भागमा तपाईले के को लागि लेखेको हो पाउने मान्छेलाई प्रष्ट पार्नु जरुरी छ ।


打ち合わせの曰程について、ご相談いたします。(उचीआवसेनोनित्तेईनिचुईते,गोसोउदानईतासिमास) - म बैठक कार्यक्रमको बारेमा छलफल गर्न चाहन्छु।

先日のお礼を申し上げたく、メ一ルを送りしました(सेन्जिचुनोओरेईवोमोउसीआगेताकु,मेरुओओकुरीसिमासीता) अघिल्लो दिनको लागि कृतज्ञता गर्नको लागि ईमेल पठाएको छु ।

お返事をお待ちしております。(ओहेन्जीवोवोमाचिसितेओरिमास) - तपाईको जवाफ कुर्दैछु ।

५.詳細(सोउसाई) - विवरणहरू

यस भागमा तपाईले ईमेल पाउने मान्छेलाई के अनुरोध गर्न चाहानुहुन्छ त्यस बिषयको विवरण राम्रोसँग लेख्नुपर्नेहुन्छ ।

६.結びの挨拶(मुसुबीनोआईसाचु) - अन्तिममा गरिने सम्बोधन

यस भागमा तपाईले ईमेललाई बन्द गर्न सम्बोधन गर्नुपर्ने हुन्छ ।


今度ともよろしくお願いいたします。(कोन्दोतोमोयोरोसिकुओनेगाइइतासिमास) - तपाईको फेरी एकपटक सहयोगको आशा गरेको छु ।

ご検討の程、よろしくお願いいたします。(गोकेन्तोउनोहोदो,योरोसिकुओनेगाइइतासिमास) - तपाईंको विचारको लागि धन्यबाद।

ご協力いただけますよう,よろしくお願いいたします(गोक्योउर्योकुइतादाकेमासुयोउ,योरोसिकुओनेगाइइतासिमास) - तपाईको सहयोगको आशा राखेको छु ।

७.署名(स्योमेइ) - हस्ताक्षर

अन्त्य भागमा आफ्नो नाम, 会社名(खाइस्यामेइ) - कम्पनीको नाम,,部署名(बुस्योमेइ) - बिभागको नाम,メ一ルアドレス(मेरुअदोरेसु) - इमेल र サイト(साइतो) - कम्पनीको वेबसाइट माथि उदाहारणमा उल्लेखित अनुसार लेखी इमेल पठाउनुहोला ।

16 Sep

Tips to choose Universities in Japan

★ Field of study・・・What do you truly want to study? Does that universityl really have that course? Check thoroughly on this

★ Your ability・・・Know your ability and select a university that allows you to sit for exams from several universities that match your level. Your exam results may not be good enough for the university you applied to. It is therefore wise to take the exams from a few universities.

★ Your future career goals・・・Well-known universities may not always suit for you! Please check out the characteristics and specialties of universities.

Points to consider while selecting universities

①Contents of lectures and research - Is the lecture you really want to take or research you plan to conduct offered?

②Program - Will it be a degree course as that taken by Japanese students? Does the course allow the degree be taken in English? - Will it be a short course in which you can learn Japanese language or Japanese culture?

③Research facilities - Are the research facilities comprehensive?

④Proven intake records and support system for international students - Are there any additional classes for Japanese language? Are there staffs to assist international students or tutors to help them in their studies and living?

⑤Accommodation - re there any school dormitory or student residence? Will there be any housing information service?

⑥Exam for admission - Does the school have a system that accepts admission before one leaves for Japan? What subjects are tested? Are you good at these subjects?

⑦School fees and other fees - How much are the school fees? Can you afford to pay for the duration of your studies?

⑧Scholarship and financial assistance - Are there any scholarship or fee waiver programs in this school? What are your chances of receiving a scholarship?

⑨Locality and environment - Is the school in a quiet environment conducive for studies? Will it be in the city or in the country? Will you be able to adapt yourself to climate change?

Source - Study in Japan.

About Us

NESAJ (Nepalese Students Association in Japan) is an organization of Nepalese students, academia and intellectuals from all across Japan --from Hokkaido in the north to Okinawa in the south. It was established in the year 1997 with the aim of bringing Nepalese students and Nepalese graduates of Japanese universities living…

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Ever since we were founded in 1997, Nepalese Students Association in Japan (NESAJ ) has been briging Nepalese students and Nepalese graduates of Japanese universities living in Japan to a close contact and has been promote their academic, professional and other mutual interests through a wider, regular and frequent…

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